Last Updated:

September 19, 2024

Privacy Policy – Microsoft 365 Apps, SharePoint Solutions, Teams Apps, Business Apps - Mobiles & Web Apps

This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally identifiable information’ (PII) is being used online. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website, apps and add-ins.

Please read the following “Privacy Policy” to understand how we collect, use and safeguard the personal data you (or the entity with which you are associated) may provide to us via our Add-ins or websites. This Privacy Policy may be revised from time to time, so please revisit this page often to remain fully informed of our policies. By accepting this “Privacy Policy”, you provide consent to the collection and use of all information as set forth in this Privacy Policy. You have the right to revoke consent at any time by notifying Cubic. If you do not agree to the terms of this Privacy Policy, please do not provide us with any personal data and do not use Cubic Add-ins, apps & websites.

Personal Data

We collect data to operate effectively and provide you the best experiences & services with our products. We collect some of it by recording how you interact on our website, with our products by, for example, using technologies like cookies, and receiving error reports or when you contact us for the support or help. 

One-time data collection during product registration:

Name, Email & phone number of the admin user for product registration

Domain Name

IP address(s) (a number assigned to your computer when you use the Internet)

Name of your internet service provider

Your location, City, Region, Country, Zip Code & Time zone.

Date and time of your visit

Pages you visited, and how many “hits” a particular item is receiving and links “clicked”

Data relating to malfunctions or problems occurring when you use our add-ins

Data about your use of the add-ins, and particular features thereof, and how frequently you use them.

How do we use personal data?

We use the data we collect to validate the licenses of the products we offer, and also to communicate with you, during support consulting or troubleshooting sessions and sharing new product updates with you. However, we do not use what you say in email, chat, video calls or voice mail, or your documents, photos or other personal files to target third party ads to you. Your personal data provided to Cubic is accessible only by the users authorized to perform the services and only for the required purpose.

Do we share personal data?

We do not share your personal data with any third parties, except for trusted partners such as Microsoft 365, This sharing is solely for the purpose of enhancing our service offerings, ensuring seamless integration, license validation, communication, and providing you with the best possible experience.

How to access & control your personal data?

You can also opt out from receiving advertising emails from us by clicking the unsubscribe link in our emails.

Do you sync our employees’ data such as email ID, mobile number or other confidential information of our organization.

No, we don’t sync any data of your employees / confidential information other than admin’s information which is used at the time of service subscription or trial initiation.

Opt-out

You have the right to revoke your consent for collection and use of your personal information at any time by notifying Cubic via email by clicking here.

Control of personal data

You have control over your personal data and how we collect, use and share personal data that you have provided to us. You can request a copy of the personal data you provided to Cubic.

Retention

Cubic will retain personal data you provide us as long as we need it to provide services related to you. If you ask to delete your personal data with Cubic, Cubic will initiate deletion or anonymizing of data to make the personal information ineffective after 30 days. Please note: there may be some latency in deleting this data from our servers and storage and we may retain this data if necessary to comply with legal obligations, resolve disputes or enforce Cubic’s agreements.

Modifications to Information

We strive to maintain the accuracy of any personal data that may be collected from you and will use our commercially reasonable efforts to respond promptly to update our database when you tell us the data in our database is not accurate. It is your responsibility to ensure that such data is accurate, complete and up-to-date and we do not carry out procedures to maintain the data accuracy. You may obtain from us, by e-mail the registration data in our records and/or files. Data will be updated as soon as reasonably practicable.

How do we treat personal data of job applicants?

The personal data of the candidates collected during job application process will be used only for the purpose of job application processing, internal trainings and compliance needs. The above policy statements related to data retention, usage, control, modification and opting-out aspects will be applicable for job applicant data as well. In addition, Cubic will have all the rights to delete candidate data from its records without any prior information.

How do we protect visitor information?

Our website and apps are scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible. We use regular malware scanning. If you suspect unauthorized access to your data, please contact Cubic using support page.

Anti spam policy

We do not email unless someone has filled out an “opt in” form or “webform” expressing an interest in our information or products and/or services, or otherwise directly and proactively requesting it. News of the features and benefits of membership is spread through advertising, joint venture marketing, and word of mouth, so we are only building relationship with folks who wish to learn more about what we have to offer and willingly subscribe to our content and contact through email. You are always completely in control of whether you receive email communication from HR365.us and can terminate at any time. Every auto-generated email contains a mandatory unsubscribe link that cannot be removed therefore, each communication generated by Cubic Logics carries with it the option to “unsubscribe” and never receive another email communication from Cubic Logics.

Disclosure and Notification

In the unexpected situations of any unauthorized access of client’s personal data, a prompt notification would be provided to the client about the nature of the breach and the actions being taken. A complete, accurate, and timely record of detected or reported unauthorized disclosures (including breaches) of personal information will be maintained.

Troubleshooting logs

To ensure the smooth operation of our services and address any technical issues, we may collect troubleshooting logs from your interactions with our applications. These logs may include information such as error messages, system performance data, and usage patterns. The information gathered in these logs is strictly used for diagnosing and resolving technical problems, improving system performance, and enhancing the user experience. We do not use the information collected in troubleshooting logs for any other purposes. By using our services, you consent to the collection and use of troubleshooting logs as described in this policy.

Change Notice

As with any of our administrative and legal notice pages, the contents of this page can and will change over time. Accordingly, this page could read differently as of your very next visit. These changes are necessitated, and carried out by Cubic Logics Apps, in order to protect you and our websites including www.cubiclogics.com, www.apps365.com, www.civic365.com, www.hr365.ai, www.hr365.us, etc.. If this page is important to you, you should check back frequently as no other notice of changed content will be provided either before or after the change takes effect. All the products & Cubic Logics brand is owned by Cubic Logics. For billing, invoice, and other change related queries you can visit  https://www.cubiclogics.com or Please follow this link to Contact Us.